Speaker Resources

This page contains all the information that #OpenEd24 speakers need to prepare for a great presentation. Contact speakers@openeducationconference.org for support.

Useful Links

IMPORTANT DATES

  • August 9: Speaker Registration Deadline. All in-person speakers and the primary contact for all virtual and pre-recorded sessions should now be registered. Contact us with questions.

  • September 9: Update Deadline. Last chance for all sessions to make adjustments to session information, and deadline for hybrid sessions to report which speakers will join in-person and virtually.

  • September 9: Lightning Talk Deadline. All lightning talk presenters must submit their pre-recorded lightning talk video by this date.

  • September 23: Poster Deadline. All poster presenters must submit the virtual copy of their poster by this date.

  • October 8-10: Conference. We look forward to seeing you there!

Live Sessions

All live sessions this year will be presented in one of three formats: virtually, in-person, or hybrid. Your acceptance email will specify the format of your session. Please read the details of each format carefully.

VIRTUAL

  • Virtual sessions will be held in Zoom. All speakers and attendees will join the session virtually.

  • Speakers must log in 10 minutes early to perform a sound check.

  • Speakers will have the ability to share their screen and chat with participants in Zoom.

  • A trained conference representative will be present to host the Zoom session and provide technical support.

  • Sessions are recorded and posted in the conference platform.

In-Person

  • In-person sessions will be held in a room in the conference venue. All speakers and attendees will join the session in-person. There will be no option to join virtually.

  • Rooms will be set up with a projector, screen, and lectern with stationary microphone. If your session lists more than 3 speakers, your room will also have a head table that seats 4 with 2 handheld microphones. The audience will be seated in theater style.

  • If you are using slides, you must bring your own laptop with HDMI adapter. Contact us with any questions.

  • Sessions are not recorded by default. Select sessions may be recorded with the speaker’s explicit consent.

  • There will be wifi internet, but we strongly advise against relying on wifi during your presentation. Contact us to make special arrangements.

  • Speakers are required to post a copy of their slides and presentation materials in the conference platform for all attendees to access, since there will not be a recording.

HYBRID

  • Hybrid sessions will be held in a room in the conference venue while connected to Zoom. Attendees may join virtually or in person.

  • Each room will be equipped with a projector, screen, lectern with stationary microphone, 2 handheld microphones, and a head table that seats 4 speakers. The audience will be seated in theater style.

  • At least one speaker must be present in person at the conference venue and others may join virtually via Zoom. All speakers must read a pre-conference resource.

  • A trained conference representative will be present to host the Zoom session and provide technical support.

  • Sessions are recorded and posted in the conference platform.

  • The logistics of hybrid sessions are highly complex with many potential issues to plan for. To ensure sessions run as smoothly as possible, we are limiting certain features:

    • In-person speakers for hybrid sessions must use the laptop provided by the conference to present slides. Each session is limited to a single slide deck that must be converted to Google Slides (a free tool) and uploaded to a folder in Google Drive by Friday October 4th. See email for details.

    • Videos with sound (or any kind of sound) are not possible to play from the in-room laptop. If this feature is necessary for your presentation, please contact us to discuss arrangements.

    • These limitations do not apply to virtual speakers for hybrid sessions, since they will be sharing their screen remotely. Virtual speakers may use any slide program or screen sharing format they wish.

Lightning Talks

Lightning talks are recorded in advance and submitted to the conference by September 9. These are short pre-recorded videos that offer a quick take on a story, case study, idea, or technique. Authors are welcome to interpret this format traditionally or creatively, and may either record a talk or edit together a video. Videos may not exceed 10 minutes and 00 seconds, and this limit will be strictly enforced. Videos must have English captions and will be published on the conference YouTube account under a Creative Commons Attribution (CC BY) 4.0 International License unless otherwise arranged. See the Pre-Recorded Session Guide for full details.

Submission Deadline: Monday, September 9th

Poster PRESENTATIONS

This year, all poster submissions will be hybrid, allowing authors to engage with attendees both in person and virtually. The in-person copy of the poster will be displayed for in-person attendees to browse during a dedicated time on the conference program. The virtual copy of the poster will be uploaded to the conference platform and made available for attendees to browse at any time during the conference.

Poster Specifications

Physical Poster

Posters can range from a minimum of 24" x 36" to a maximum of 36" x 48". Any dimensions within this range are acceptable. The preferred layout is landscape, and the preferred poster material is foam board. An easel will be provided.

Virtual Poster

Presenters must also submit a virtual representation of their poster, which will be  accessible to attendees in the conference platform. This may simply be a PDF of the physical poster, or it may be another virtual format.

VIRTUAL POSTER SUBMISSION DEADLINE: SEPTEMBER 23

Send your virtual poster to contact@openeducationconference.org. Bring your physical poster when you arrive to the conference.